The following guidance notes are numbered to correspond to the relevant sections on the ‘Oxford University Gardens, Libraries and Museums Collaborative Doctoral Partnerships 2021 Project Proposal Form’.
Section 1: Title and abstract
For successful project applications these sections can be copied and pasted from this form into the AHRC Je-S form and AHRC project nomination form (returned by GLAM Research and Impact team rather than PI).
Sections 2-3: Co-supervision between the HEI and Oxford University Gardens, Libraries and Museums
Applications are invited from partnerships between potential doctoral supervisors based at an Oxford University GLAM institution and a UK Higher Education Institution (HEI). A minimum of two supervisors are required. However, studentships with more than two supervisors from more than two institutions (for example, one HEI collaborating with two or more GLAM supervisors) can be proposed. The AHRC encourages projects which include a second supervisor from both the HEI and the partner as back-up in case one supervisor absents themselves from the project either temporarily or permanently.
The HEI partner will be responsible for administering the studentship in line with the AHRC’s terms and conditions. When the nominated PhD projects have been approved by the AHRC they are set up as Doctoral Training Grants to the HEI and will follow the same process for activating grants and funding students as for successful applications made under the Collaborative Doctoral Award (CDA) Open call (i.e. the funding award is made directly to the collaborating HEI, it is not made to Oxford University GLAM).
The HEI supervisor is formally the lead supervisor for the studentship. They and their department should demonstrably provide the right expertise and support for the topic. The GLAM partner will share the supervision of the studentship with the HEI partner. The student is expected to spend a significant period of time researching with Oxford University Gardens, Libraries and Museums, and to attend training and other activities that the CDP Consortium and the GLAM institution(s) organises for them in Oxford and elsewhere, including London. The GLAM institution will be expected to pay £2,200 per student per year (max. £8,800) towards travel and research costs and towards the central UK training budget, therefore it is important that the proposal is approved internally by the HoD and relevant research committee (or equivalent body).
Potential supervisors from OU GLAM institutions are strongly advised to contact Professor Dan Hicks at email@example.com and/or Dr Harriet Warburton at firstname.lastname@example.org before submitting a proposal for a project.
Informal enquiries from potential UK HEI partners (excluding Oxford University) who are unsure of whom to approach within Oxford University Gardens, Libraries and Museums are welcome. These should be sent to Professor Dan Hicks and Dr Harriet Warburton at the above addresses.
Separate applications from the same supervisor, with different partners or topics, are acceptable. However, the number of supervisory commitments will be one element of assessing feasibility, and since there are only four studentships then competition is likely to be strong.
Section 4: Project details
Section 4 should be used to describe the planned research project. This should include allowance for the student’s own choice of path within the bounds of the overall project. In Section 4.1, please summarise the research to be undertaken using the following headings:
- What is the project about? Aims and Objectives?
- Why is the project important and original?
- What are the key research questions to be addressed?
- Methodology. Outline of research likely to be undertaken – the data to be collected and studied; fieldwork or research visits in the UK or abroad required; the type of approach or analysis to be used etc.
- What is the likely timescale for the project to be delivered successfully
- What scope is available to the successful student candidate for moulding the project?
- What will be the expected outcomes?
- If this is either a practice-based or -led proposal the CfS should identify a research question or questions that will be addressed by both the practice and critical work undertaken during the degree. The application must also articulate a research question(s) that the proposed practice addresses or illuminates and clarify the proposed weighting of the practice and critical components of the thesis. The CfS should also set out a clear rationale in which the relationship between practice and theory is justified.
Section 4.2 should list which disciplines are involved if the project is interdisciplinary, which is information required for the AHRC project nomination form.
Section 4.3 asks whether the proposal is for a practice-based research project.
Sections 4.4-4.5 should outline any ethical or logistical issues which might need be to addressed within the HEI or GLAM institution in order to facilitate the research project.
Section 5: Summary of the partnership
Please note that we welcome both new and established partnerships but this section should outline the rational for and strengths of the proposed partnerships including how the proposed project might lie outside the established disciplinary connections of the GLAM institution involved.
Section 6: Impact
Please address both the academic impact of the project and also the potential impact on the GLAM institution(s), referring to strategic priorities and objectives. This is also an opportunity to describe why this studentship could only work within a collaborative doctoral partnership. For successful project applications these sections can be copied and pasted from this form into the AHRC Je-S form.
Section 7: Student recruitment
The project application form should include details of what skills will be needed by the students, what additional training and development will be available to them, and what opportunities will be available for professional development unrelated to their thesis. Please include information on where you will publicise the PhD studentship and how you propose to manage the recruitment process to ensure this opportunity is made accessible to the widest possible pool of potential candidates.
Section 8: Positive Action Targeted Studentships
For the 2021 Oxford GLAM CDP round, every successful application must be advertised as a Positive Action Targeted Studentship for BAME (Black, Asian and minority ethnic) applicants. Please confirm that your department or university has completed an evidence-based Memorandum of Justification that demonstrates under-representation of BAME students, or will do so before the studentship is advertised.
Section 9: Student development
Please provide details of options for use of the student development phase/s of the project. AHRC will provide funding for up to four years of stipend and fees. The four year period should include one or more periods of non-research career development activity for the student such as placements, training courses, working on exhibitions or other museum skills, or other professional development. AHRC allow a degree of flexibility over the length, timing and format of these periods of training but they recommend that the studentships should be thought of as 42-45 month studentships for research and writing-up, with an additional 3-6 month stipend to cover time and funding for this professional development activity (i.e. 48 months in total). Up to 3 months of this stipend could be used as cash to pay for courses, etc. For more details please contact email@example.com.
Section 10: Supervisors
Potential GLAM supervisors can be any member of staff at a GLAM institution and do not necessarily require supervisory experience or a list of publications, so long as the HEI supervisor has these.
Section 11: HEI department
Please provide an overview of the research environment of the HEI department or faculty, including the support it will provide to the successful CDP student (including research support available), its experience of engaging with external partners in this box. Also outline what support is in place in your department or across your HEI to promote the health and wellbeing of PhD students and any other relevant pastoral services.
Oxford University Gardens, Libraries and Museums, August 2020