CDP 2023 call for projects: Guidance notes & application form

We are currently inviting proposals for CDP projects to commence in October 2023

Download the application form

 

Project proposals are invited for the new round of the Oxford University Gardens, Libraries and Museums (GLAM) Arts and Humanities Research Council (AHRC) Collaborative Doctoral Partnerships (CDPs) for projects starting in October 2023.

What?

CDPs facilitate new Arts and Humanities research that is embedded in GLAM departments, develop new perspectives on the museums and their collections, share knowledge with a range of audiences, and train a new generation of scholars working between the academic and heritage sectors. Awards have been made in 2016, 2017, 2018, 2019, 2020, 2021 and 2022 in the fields of Archaeology, Art History, Ancient History, Classics, History of Science, Museum Studies, Social Anthropology, and Visual Arts.

Research projects may involve any aspect of GLAM’s operations and profile, including not only collections history and other object-focused studies, but also other aspects such as education, conservation, architecture, communities, media and communication, art, and information studies. Projects can be on any topic within AHRC’s remit provided that the proposed project falls within AHRC’s areas of subject coverage, represents excellent research and is feasible for collaborative study at doctoral level.

Who?

The CDP programme provides exciting opportunities for collaboration with UK Higher Education Institutions (HEIs). Funding is available for up to two doctoral studentships commencing in 2023 which will be taken up by students who will work across, and will be jointly supervised by, members of staff from a UK HEI (other than Oxford University) and an Oxford University GLAM department.

Potential supervisors – who can be any member of staff in a GLAM department – are encouraged to discuss their projects with Professor Dan Hicks at dan.hicks@prm.ox.ac.uk and/or Dr Harriet Warburton at harriet.warburton@glam.ox.ac.uk before submitting a proposal.

The GLAM CDP programme includes a commitment to supporting the development of partnership bids that use positive action measures to address the under-representation of researchers in the cultural and heritage sector from UK Black and minority ethnic backgrounds.

For the 2023 Oxford GLAM CDP round, every application must consider the use of Positive Action measures to help address the disproportionately low numbers of people from UK Black and minority ethnic backgrounds who study Arts and Humanities to PG level and/or work within the cultural and heritage sectors.  

For further guidance please read the document on positive action prepared by the University’s Equality and Diversity Unit (EDU). Please contact Dr Harriet Warburton in the GLAM Research and Impact team at harriet.warburton@glam.ox.ac.uk for advice if you are uncertain about whether or not there may be scope for taking positive action.

Collaborating HEI partners who have decided to use positive action measures are requested to a) briefly describe their proposed measures in the application form, and b) attach a signed evidence-based Memorandum of Justification (MoJ) setting out their case . This should be sent to harriet.warburton@glam.ox.ac.uk for checking, at least one week before the final deadline, i.e. on or before Friday 18 November.

For full criteria specifications and for more information please refer to the CDP guidance notes available below.   

When?

In order to be considered for the 2023 round, completed forms must be submitted by email to harriet.warburton@glam.ox.ac.uk by Friday 25 November 2022 by 5pm.

NB Each OU GLAM department and each partner HEI will have its own internal deadlines and review procedures before the final submission date, and so potential supervisors should make contact with all relevant parties within their own department as far in advance of their final submission as possible. Please check the CDP 2023 call details below.

Collaborating HEI partners who have decided to use positive action should send the MoJ to harriet.warburton@glam.ox.ac.uk before Friday 18 November 2022.

Each of the GLAM departments (the Ashmolean, the History of Science Museum, the Museum of Natural History, and the Pitt Rivers Museum, the Bodleian libraries, and Oxford Botanic Garden and Arboretum, and the Divisional Office) will have its own internal approval deadlines and review procedures before this date (see the CDP guidance notes for dates), and so potential supervisors should make contact with the relevant research lead as soon as possible. The GLAM Research & Impact team can advise on the approval procedure and timings within the different GLAM departments.

How?

Full details of how to apply and the application form are on this webpage. For further details of the successful studentships currently in progress please go to GLAM's CDP webpages.  

The guidance notes below are available as a downloadable Word document.

 

Guidance notes

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Oxford University Gardens, Libraries and Museums (GLAM) is a group of six institutions: Oxford Botanic Garden & Arboretum, the Bodleian Libraries and four museums: Ashmolean Museum of Art and Archaeology, History of Science Museum, Oxford University Museum of Natural History, and Pitt Rivers Museum. Together, we represent the largest group of university gardens, libraries and museums in the UK and are a leading global centre for cross-disciplinary collections-based research, teaching and curatorial practice. They collectively hold 8.5 million objects, 13 million printed items, and 8,000 plant species – representing the history, science, culture and knowledge of all major global civilisations. Our collections range from fossils, geological specimens and scientific instruments to books, art, and material culture from across the globe and all periods of the human past, from prehistory and classical antiquity to the modern world. Since 1602, Oxford University’s gardens, libraries and museums have cared for a unique material archive of thought about art, the humanities and science. Today they are a world-leading centre for collections and libraries scholarship, education, exhibitions practice, public engagement, digital curation, knowledge exchange, and the global accessibility of cultural heritage.

Oxford University Gardens, Libraries and Museums (GLAM) Collaborative Doctoral Partnership (CDP) studentship programme provides AHRC-funded PhD studentships that are jointly supervised through a partnership between a member of staff in an Oxford GLAM department and an academic from a UK Higher Education Institution (HEI) (excluding Oxford University). The PhD will be awarded by the partner HEI. The studentships are funded through an award from the Arts and Humanities Research Council (AHRC) through the Collaborative Doctoral Partnership scheme. The studentships are fully funded for eligible students. Further information can be found on the AHRC CDP webpages.

The GLAM CDP began in October 2016 with studentships open to the Museums. From 2020 the programme widened to allow studentships to be supervised by staff from Oxford Botanic Garden & Arboretum, and the Bodleian Libraries. The programme is led by Professor Dan Hicks (Pitt Rivers Museum) and is coordinated by Dr Harriet Warburton (GLAM).  Further information can be found on the GLAM CDP webpages.

The aims of the CDP at Oxford are:

  • To develop excellent research within the six GLAM institutions;
  • To build a series of strong and innovative partnerships from Oxford’s museums, libraries and gardens across the full range of Arts and Humanities disciplines;
  • To support the use of positive action measures to begin to address the under-representation of UK BAME students in doctoral training in the cultural and heritage sector.

Oxford University GLAM are offering up to two new fully-funded doctoral studentships (subject to funding) to commence in 2023. Each proposal from an OU GLAM department and partner HEI will be for one studentship only.

Download the application form.

Potential supervisors should complete the application form (above) with close reference to the Guidance Notes below. Note that much of this form can later be directly copied/pasted into the AHRC’s electronic submission system, Je-S.

  • September-November 2022. Each of the GLAM departments has its own internal approval deadlines and review procedures before the final deadline, and so potential supervisors should begin dialogue with the relevant research lead as soon as possible. The internal deadlines and contact person for each GLAM department are below. Please note that the application form does not need to be finalised for these internal deadlines but the submission should be sufficient that the project concept can be approved. Please also copy Hattie Warburton (harriet.warburton@glam.ox.ac.uk) into the correspondence. 

GLAM department

Internal deadline

Contact person

Requirements/additional info

Ashmolean Museum

12 October

Catherine Whistler (catherine.whistler@ashmus.ox.ac.uk)

A rough draft will be sent on 18 October with the papers for the meeting of the Ashmolean Research Committee.

Bodleian Libraries

25 October

Dr Chris Fletcher (chris.fletcher@bodleian.ox.ac.uk)

 

Please send a draft of the application.

History of Science Museum

Tbc

Dr Anne Tiballi (anne.tiballi@hsm.ox.ac.uk)

We ask that the research question is clearly presented, how it relates to the Museum collection is articulated, and what additional benefits beyond object consultation are expected to flow from the project.

Oxford Botanic Garden and Arboretum

Tbc

Professor Simon Hiscock (simon.hiscock@obg.ox.ac.uk)

 

Museum of Natural History

1 November

Professor Paul Smith (paul.smith@oum.ox.ac.uk)

 

Get in touch well in advance of the 1 November internal deadline to alert MNH that you are planning to make an application. Please submit a good draft for review by 1 November for review by SLT on 7 Nov.

Pitt Rivers Museum

Monday 26 September

Dr Chris Morton (christopher.morton@prm.ox.ac.uk)

Maximum two-page summary of research project; details of internal and HEI partners (should be already agreed); details of collections involved and access requirements.

GLAM Divisional Office

1 October

Dr Hattie Warburton (harriet.warburton@glam.ox.ac.uk)

A rough draft will be sent on 7 October with the papers for the meeting of the GLAM Research Committee.

  • 18 November 2022 or sooner. MoJ sent to harriet.warburton@glam.ox.ac.uk for checking.
  • 25 November 2022. Completed forms must be submitted by email to harriet.warburton@glam.ox.ac.uk by: Friday 25 November 2022 before 5pm.
  • Early January 2023. Panel reports decisions to project applicants.
  • Early February 2023. AHRC Check and confirm remit of chosen projects and issue interim award letters to allow recruitment to start.
  • February-March 2023. Completion of Je-S form by HEI partner, full award letter issued by AHRC.
  • March-June 2023. Student recruitment.
  • March-June 2023. Agreement of draft collaboration agreements between GLAM and HEI partners.
  • March 2023 (date tbc). National CDP supervisors’ information/networking day
  • September 2023 (date tbc). National new student/supervisor launch event
  • September-October 2023. New students start work. HEIs update the Je-S student data portal with student details.

The topic of each studentship application should be developed through close collaboration between the proposed supervisory team – from both the partner HEI and OU GLAM department. Projects may focus on collections-based research or on any other aspect of garden, library and/or museum practice, including (but not limited to) the history of collections, public programming and engagement, knowledge exchange, education, archival research, and digital curation.

Potential supervisors are strongly encouraged to discuss their proposals with Professor Dan Hicks, and also with the Heads of Department (in both the HEI and the GLAM department), with the Research Office (in both the HEI and the GLAM department), and with any other members of museum staff involved in or affected by the potential research project.  NB a second HEI supervisor is recommended but optional. The relevant GLAM and HEI Head of Department for each proposed supervisor must give consent for their involvement.

All studentship proposals must fall within AHRC’s areas of subject coverage, as listed under ‘AHRC subject remit and proposal classification’ in the AHRC research funding guide. However, there are no thematic priorities for Oxford University Gardens, Libraries and Museums.

For details of current CDP projects go to www.glam.ox.ac.uk/cdp-projects

Applications will be assessed according to five criteria:

  1. Academic excellence.
  2. Feasibility. The feasibility of the proposed research, including the strength of the partnership, the suitability and track record of the supervisors.
  3. Innovation. The degree to which the proposal represents a new or unexpected collaboration across AHRC’s subject areas, which have not previously been developed by the GLAM department(s) in question.
  4. Impact. The potential impact of the research within academic, cultural sector and public spheres, and how it addresses the aims of the Oxford CDP scheme.   As part of this, the degree to which the embedded nature of the studentship brings genuine ‘added value’ (rather than just, for example, allowing access to collections that any researcher could gain).
  5. Student development. The extent to which the project will help the student develop professional skills for use in the cultural, heritage, or university sectors.

Named students are not permitted in the project application process. An open call for student applications for each chosen project commencing in October 2023 will be issued in early 2023, in a recruitment process led by the HEI supervisor in close partnership with the OU GLAM supervisor.

Prospective students should watch for announcements of funded studentships in January-March 2023 on www.ahrc-cdp.org and www.glam.ox.ac.uk/CDP. We will also advertise studentships via HEI and GLAM institutional Twitter accounts and relevant subject specialist networks and JISCMail groups.

The doctoral studentship will be awarded by AHRC to the partner HEI. The studentship award pays the student’s university fees (at the UK fees rate) and a maintenance grant (stipend) in line with the standard AHRC doctoral awards for four years (or part-time equivalent).

All UKRI studentships are open to international students and all funded students will receive a full stipend for living expenses and fees paid at the ‘Home’ (UK-resident) level. However, international students will be required to contribute the difference between the Home and International fees. The award pays tuition fees up to the value of the full-time UKRI rate for PhD degrees. Further information can be found here: https://www.ukri.org/our-work/developing-people-and-skills/find-studentships-and-doctoral-training/get-a-studentship-to-fund-your-doctorate and at the CDP programme hub at www.ahrc-cdp.org.

Studentships funded under this call will receive four years of funding. The four-year duration is to enable students to undertake development activities as part of their doctoral study. Three years and six to nine months is for the doctoral research (42-45 months); three to six months is for professional development opportunities (‘Student Development Activity’).

In addition to the studentship award for fees and maintenance, Oxford University GLAM departments also provide up to £2,000 per annum per student (claimable via the GLAM department’s expenses claims procedure) per annum towards the student’s travel and other costs related to working across two locations, plus an additional £200 per annum per student towards the UK CDP consortium’s training programme. For more information see the section on Cohort Development Events on the AHRC CDP website: www.ahrc-cdp.org/cohort-development_events.

The following guidance notes are numbered to correspond to the relevant sections on the ‘Oxford University Gardens, Libraries and Museums Collaborative Doctoral Partnerships 2023 Project Proposal Form’.

Section 1: Title and abstract

For successful project applications these sections can be copied and pasted from this form into the AHRC Je-S form and AHRC project nomination form (returned by GLAM Research and Impact team rather than PI).

Sections 2-3: Co-supervision between the HEI and Oxford University Gardens, Libraries and Museums

Applications are invited from partnerships between potential doctoral supervisors based at an Oxford University GLAM department and a UK Higher Education Institution (HEI). A minimum of two supervisors are required, at least one of whom should have previous PhD supervisory experience. However, studentships with more than two supervisors from more than two institutions (for example, one HEI collaborating with two or more GLAM supervisors) can be proposed. The AHRC encourages projects which include a second supervisor from both the HEI and the partner as back-up in case one supervisor absents themselves from the project either temporarily or permanently.

The HEI partner will be responsible for administering the studentship in line with the AHRC’s terms and conditions. When the nominated PhD projects have been approved by the AHRC they are set up as Doctoral Training Grants to the HEI and will follow the same process for activating grants and funding students as for successful applications made under the Collaborative Doctoral Award (CDA) Open call (i.e. the funding award is made directly to the collaborating HEI, it is not made to Oxford University GLAM).

The HEI supervisor is formally the lead supervisor for the studentship. They and their department should demonstrably provide the right expertise and support for the topic. The GLAM partner will share the supervision of the studentship with the HEI partner. The AHRC encourages projects to include second supervisors as back-up at both the HEI and the GLAM institution. If the primary supervisor absents themselves from the project or the institution, temporarily or permanently, the secondary supervisor will be expected to take over as primary.

The student is expected to spend a significant period of time researching with Oxford University Gardens, Libraries and Museums, and to attend training and other activities that the CDP Consortium and the GLAM department(s) organises for them in Oxford and elsewhere, including London. The GLAM department will be expected to pay £2,200 per student per year (max. £8,800) towards travel and research costs and towards the central UK training budget, therefore it is important that the proposal is approved internally by the HoD and relevant research committee (or equivalent body).

Potential supervisors from OU GLAM departments are strongly advised to contact Professor Dan Hicks at dan.hicks@prm.ox.ac.uk and/or Dr Harriet Warburton at harriet.warburton@glam.ox.ac.uk before submitting a proposal for a project.

Informal enquiries from potential UK HEI partners (excluding Oxford University) who are unsure of whom to approach within Oxford University Gardens, Libraries and Museums are welcome. These should be sent to Professor Dan Hicks and Dr Harriet Warburton at the above addresses.

Separate applications from the same supervisor, with different partners or topics, are acceptable. However, the number of supervisory commitments will be one element of assessing feasibility, and since there are only four studentships then competition is likely to be strong.

Section 4: Project details

Section 4 should be used to describe the planned research project. This should include allowance for the student’s own choice of path within the bounds of the overall project.  In Section 4.1 (the Case for Support or CfS), please summarise the research to be undertaken using the following headings:

  • What is the project about? Aims and Objectives?
  • Why is the project important and original?
  • What are the key research questions to be addressed?
  • Methodology. Outline of research likely to be undertaken – the data to be collected and studied; fieldwork or research visits in the UK or abroad required; the type of approach or analysis to be used etc.
  • What is the likely timescale for the project to be delivered successfully
  • What scope is available to the successful student candidate for moulding the project?
  • What will be the expected outcomes?
  • If this is either a practice-based or practice-led proposal the Case for Support should identify a research question or questions that will be addressed by both the practice and critical work undertaken during the degree. The application must also articulate how the research question(s) addresses or illuminates the research question and clarify the proposed weighting of the practice and critical components of the thesis. The CfS should also set out a clear rationale in which the relationship between practice and theory is justified.

Section 4.2-4.3 should list which disciplines are involved if the project is interdisciplinary, which is information required for the AHRC project nomination form.

Section 4.4 asks whether the proposal is for a practice-based research project.

Sections 4.5-4.6 should outline any ethical or logistical issues which might need to be addressed within the HEI or GLAM department in order to facilitate the research project.

Section 5: Summary of the partnership

Please note that we welcome both new and established partnerships but this section should outline the rational for and strengths of the proposed partnerships including how the proposed project might lie outside the established disciplinary connections of the GLAM department involved.

Section 6: Studentship impact

Please address both the academic impact of the project and also the potential impact on the GLAM department(s), referring to strategic priorities and objectives. This is also an opportunity to describe why this studentship could only work within a collaborative doctoral partnership. For successful project applications these sections can be copied and pasted from this form into the AHRC Je-S form.

Section 7: Student recruitment

The project application form should include details of what skills will be needed by the students, what additional training and development will be available to them, and what opportunities will be available for professional development unrelated to their thesis. Please include information on where you will publicise the PhD studentship and how you propose to manage the recruitment process to ensure this opportunity is made accessible to the widest possible pool of potential candidates.

Section 8: Positive Action for UK Black and minority ethnic applicants

For the 2023 Oxford GLAM CDP round, every application must consider the use of Positive Action measures to help address the disproportionately low numbers of people from UK Black and minority ethnic backgrounds who study Arts and Humanities to PG level and/or work within the cultural and heritage sectors.

For further guidance please read the document on positive action prepared by the University’s Equality and Diversity Unit (EDU).

Collaborating HEI partners who have decided to use positive action measures are requested to a) briefly describe their positive action measures in the application form, and b) attach a signed evidence-based Memorandum of Justification with their application which demonstrates under-representation of UK Black and minority ethnic background students and supports the use of lawful positive action measures (under the Equality Act 2010) by the HEI/department. The Memorandum should detail the measures that the HEI will take regarding recruiting and supporting this studentship.

The applicants must contact Dr Harriet Warburton in the GLAM Research and Impact team at harriet.warburton@glam.ox.ac.uk for advice and guidance on the Memorandum of Justification at least one week before submitting their proposal. Contact us if you have any questions, particularly if the HEI does not already have a Memorandum of Justification in place.  You will then need to send the MoJ to the GLAM Research and Impact team for checking at least one week in advance of the final deadline, i.e. on or before Friday 18 November.

Collaborating HEI partners who have decided not to use positive action measures must set out the reasons for not doing so in the application form. Please contact Dr Harriet Warburton in the GLAM Research and Impact team at harriet.warburton@glam.ox.ac.uk for advice if you are uncertain about whether or not there may be scope for taking positive action.

Section 9: Student career development

Please provide details of options for use of the student development phase/s of the project. AHRC will provide funding for up to four years of stipend and fees. The four year period should include one or more periods of non-research career development activity for the student such as placements, training courses, working on exhibitions or other museum skills, or other professional development.

Studentships funded under the third Collaborative Doctoral Partnership call (CDP3) will receive four years of funding. The four-year duration is to enable students to undertake development activities as part of their doctoral study. Three years and six to nine months is for the doctoral research (42-45 months); three to six months is for professional development opportunities (‘Student Development Activity’). For more details please contact harriet.warburton@glam.ox.ac.uk

Section 10: Supervisors and supervision arrangements

Potential GLAM supervisors can be any member of staff at a GLAM department and do not necessarily require supervisory experience or a list of publications, so long as the HEI supervisor has these.

Section 11: HEI department

Please provide an overview of the research environment of the HEI department or faculty, including the support it will provide to the successful CDP student (including research support available), its experience of engaging with external partners in this box. Also outline what support is in place in the GLAM department or across the HEI to promote the health and wellbeing of PhD students and any other relevant pastoral services.

 

Oxford University Gardens, Libraries and Museums, July 2022