The following guidance notes are numbered to correspond to the relevant sections on the ‘Oxford University Gardens, Libraries and Museums Collaborative Doctoral Partnerships 2023 Project Proposal Form’.
Section 1: Title and abstract
For successful project applications these sections can be copied and pasted from this form into the AHRC Je-S form and AHRC project nomination form (returned by GLAM Research and Impact team rather than PI).
Sections 2-3: Co-supervision between the HEI and Oxford University Gardens, Libraries and Museums
Applications are invited from partnerships between potential doctoral supervisors based at an Oxford University GLAM department and a UK Higher Education Institution (HEI). A minimum of two supervisors are required, at least one of whom should have previous PhD supervisory experience. However, studentships with more than two supervisors from more than two institutions (for example, one HEI collaborating with two or more GLAM supervisors) can be proposed. The AHRC encourages projects which include a second supervisor from both the HEI and the partner as back-up in case one supervisor absents themselves from the project either temporarily or permanently.
The HEI partner will be responsible for administering the studentship in line with the AHRC’s terms and conditions. When the nominated PhD projects have been approved by the AHRC they are set up as Doctoral Training Grants to the HEI and will follow the same process for activating grants and funding students as for successful applications made under the Collaborative Doctoral Award (CDA) Open call (i.e. the funding award is made directly to the collaborating HEI, it is not made to Oxford University GLAM).
The HEI supervisor is formally the lead supervisor for the studentship. They and their department should demonstrably provide the right expertise and support for the topic. The GLAM partner will share the supervision of the studentship with the HEI partner. The AHRC encourages projects to include second supervisors as back-up at both the HEI and the GLAM institution. If the primary supervisor absents themselves from the project or the institution, temporarily or permanently, the secondary supervisor will be expected to take over as primary.
The student is expected to spend a significant period of time researching with Oxford University Gardens, Libraries and Museums, and to attend training and other activities that the CDP Consortium and the GLAM department(s) organises for them in Oxford and elsewhere, including London. The GLAM department will be expected to pay £2,200 per student per year (max. £8,800) towards travel and research costs and towards the central UK training budget, therefore it is important that the proposal is approved internally by the HoD and relevant research committee (or equivalent body).
Potential supervisors from OU GLAM departments are strongly advised to contact Professor Dan Hicks at firstname.lastname@example.org and/or Dr Harriet Warburton at email@example.com before submitting a proposal for a project.
Informal enquiries from potential UK HEI partners (excluding Oxford University) who are unsure of whom to approach within Oxford University Gardens, Libraries and Museums are welcome. These should be sent to Professor Dan Hicks and Dr Harriet Warburton at the above addresses.
Separate applications from the same supervisor, with different partners or topics, are acceptable. However, the number of supervisory commitments will be one element of assessing feasibility, and since there are only four studentships then competition is likely to be strong.
Section 4: Project details
Section 4 should be used to describe the planned research project. This should include allowance for the student’s own choice of path within the bounds of the overall project. In Section 4.1 (the Case for Support or CfS), please summarise the research to be undertaken using the following headings:
- What is the project about? Aims and Objectives?
- Why is the project important and original?
- What are the key research questions to be addressed?
- Methodology. Outline of research likely to be undertaken – the data to be collected and studied; fieldwork or research visits in the UK or abroad required; the type of approach or analysis to be used etc.
- What is the likely timescale for the project to be delivered successfully
- What scope is available to the successful student candidate for moulding the project?
- What will be the expected outcomes?
- If this is either a practice-based or practice-led proposal the Case for Support should identify a research question or questions that will be addressed by both the practice and critical work undertaken during the degree. The application must also articulate how the research question(s) addresses or illuminates the research question and clarify the proposed weighting of the practice and critical components of the thesis. The CfS should also set out a clear rationale in which the relationship between practice and theory is justified.
Section 4.2-4.3 should list which disciplines are involved if the project is interdisciplinary, which is information required for the AHRC project nomination form.
Section 4.4 asks whether the proposal is for a practice-based research project.
Sections 4.5-4.6 should outline any ethical or logistical issues which might need to be addressed within the HEI or GLAM department in order to facilitate the research project.
Section 5: Summary of the partnership
Please note that we welcome both new and established partnerships but this section should outline the rational for and strengths of the proposed partnerships including how the proposed project might lie outside the established disciplinary connections of the GLAM department involved.
Section 6: Studentship impact
Please address both the academic impact of the project and also the potential impact on the GLAM department(s), referring to strategic priorities and objectives. This is also an opportunity to describe why this studentship could only work within a collaborative doctoral partnership. For successful project applications these sections can be copied and pasted from this form into the AHRC Je-S form.
Section 7: Student recruitment
The project application form should include details of what skills will be needed by the students, what additional training and development will be available to them, and what opportunities will be available for professional development unrelated to their thesis. Please include information on where you will publicise the PhD studentship and how you propose to manage the recruitment process to ensure this opportunity is made accessible to the widest possible pool of potential candidates.
Section 8: Positive Action for UK Black and minority ethnic applicants
For the 2023 Oxford GLAM CDP round, every application must consider the use of Positive Action measures to help address the disproportionately low numbers of people from UK Black and minority ethnic backgrounds who study Arts and Humanities to PG level and/or work within the cultural and heritage sectors.
For further guidance please read the document on positive action prepared by the University’s Equality and Diversity Unit (EDU).
Collaborating HEI partners who have decided to use positive action measures are requested to a) briefly describe their positive action measures in the application form, and b) attach a signed evidence-based Memorandum of Justification with their application which demonstrates under-representation of UK Black and minority ethnic background students and supports the use of lawful positive action measures (under the Equality Act 2010) by the HEI/department. The Memorandum should detail the measures that the HEI will take regarding recruiting and supporting this studentship.
The applicants must contact Dr Harriet Warburton in the GLAM Research and Impact team at firstname.lastname@example.org for advice and guidance on the Memorandum of Justification at least one week before submitting their proposal. Contact us if you have any questions, particularly if the HEI does not already have a Memorandum of Justification in place. You will then need to send the MoJ to the GLAM Research and Impact team for checking at least one week in advance of the final deadline, i.e. on or before Friday 18 November.
Collaborating HEI partners who have decided not to use positive action measures must set out the reasons for not doing so in the application form. Please contact Dr Harriet Warburton in the GLAM Research and Impact team at email@example.com for advice if you are uncertain about whether or not there may be scope for taking positive action.
Section 9: Student career development
Please provide details of options for use of the student development phase/s of the project. AHRC will provide funding for up to four years of stipend and fees. The four year period should include one or more periods of non-research career development activity for the student such as placements, training courses, working on exhibitions or other museum skills, or other professional development.
Studentships funded under the third Collaborative Doctoral Partnership call (CDP3) will receive four years of funding. The four-year duration is to enable students to undertake development activities as part of their doctoral study. Three years and six to nine months is for the doctoral research (42-45 months); three to six months is for professional development opportunities (‘Student Development Activity’). For more details please contact firstname.lastname@example.org
Section 10: Supervisors and supervision arrangements
Potential GLAM supervisors can be any member of staff at a GLAM department and do not necessarily require supervisory experience or a list of publications, so long as the HEI supervisor has these.
Section 11: HEI department
Please provide an overview of the research environment of the HEI department or faculty, including the support it will provide to the successful CDP student (including research support available), its experience of engaging with external partners in this box. Also outline what support is in place in the GLAM department or across the HEI to promote the health and wellbeing of PhD students and any other relevant pastoral services.
Oxford University Gardens, Libraries and Museums, July 2022