In the course of completing this survey, you may have chosen to provide information about yourself ('personal data'). We (the University of Oxford*) are the 'data controller' for this information, which means we decide how to use it and are responsible for looking after it in accordance with the General Data Protection Regulation and associated data protection legislation.
A How we use your data
We will use your data to contact you about opportunities for you to undertake testing of new or existing Bodleian Libraries products or services, or to provide feedback on specific aspects of our provision.
We are processing your data for this purpose only because you have given us your consent to do so, by agreeing to join the Bodleian Libraries Panel. You can withdraw your consent at any time by contacting us at email@example.com or 01865 277236. In this event, we will stop the processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent.
We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.
B Who has access to your data?
Access to your data within the University will be provided only to those who need to view it as part of their work in arranging the testing and feedback opportunities.
We may share your data with companies who provide services to us, such as for data collection. These companies are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.
Where we share your data with a third party, we will seek to share the minimum amount necessary.
C Retaining your data
We will retain your data only until the end of the current academic year. You will be asked if you wish to continue on the panel and if so to re-enter your data.
Your data will be held securely in accordance with the University's policies and procedures. Further information is available on the University's Information Security website.
E Where we store and use your data
We store and use your data on University premises, in electronic form.
F Your rights
Information on your rights in relation to your personal data are explained here.
If you wish to raise any queries or concerns about our use of your data, please contact us at firstname.lastname@example.org or Data Protection, Clarendon Building, Broad Street, Oxford OX1 3BG
* The University's legal title is the Chancellor, Masters and Scholars of the University of Oxford.