Privacy Policy

In the course of completing the form, you will provide information about yourself (‘personal data’). We (the University of Oxford*) are the ‘data controller’ for this information, which means we decide how to use it and are responsible for looking after it in accordance with the General Data Protection Regulation and associated data protection legislation.

How we use your data

We will use your data to provide you with the reproduction(s) you have requested. We need to process your data for this purpose in order to fulfil our contractual obligations to you or to take steps at your request prior to entering into a contractual relationship, and to comply with our legal obligations about Copyright.

We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.

Who has access to your data?

Access to your data within the University will be provided to those who need to view it as part of their work in carrying out the purposes described above.

Retaining your data

We will retain your data for seven years after supply of the reproduction, to comply with Copyright law.

Security

Your data will be held securely in accordance with the University’s policies and procedures. Further information is available on the University’s Information Security website

Where we store and use your data

We store and use your data on University premises, in manual and electronic form.

Your rights

Information on your rights in relation to your personal data are explained here.

Contact

If you wish to raise any queries or concerns about our use of your data, please contact us at data.protection@glam.ox.ac.uk or Data Protection, Clarendon Building, Broad Street, Oxford OX1 3BG

*The University’s legal title is the Chancellor, Masters and Scholars of the University of Oxford

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