In the course of completing this document, you have provided information about yourself (‘personal data’). We (the University of Oxford*) are the ‘data controller’ for this information, which means we decide how to use it and are responsible for looking after it in accordance with the General Data Protection Regulation and associated data protection legislation.
How we use your data
We will use your data to for the purposes listed below such as:
- To administer the online event as part of the contractual relationship between you and the University, for example in relation to a ticket you have purchased. In this respect we use your personal data for the following purposes:
- to deliver the Event you have registered for;
- to correspond with you about the Event, including sending you pre and post-event information.
- To assess our online engagement activities, to evaluate these activities and to learn more about our online audiences. We need to process your data for this purpose to meet our legitimate interests in assessing and improving our online content delivery.
We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.
Who has access to your data?
Access to your data within the University will be provided to those who need to view it as part of their work in carrying out the purposes described above.
Retaining your data
We will only retain your data for as long as we need it to meet our purposes, including any relating to legal, accounting, or reporting requirements.
Your data will be held securely in accordance with the University’s policies and procedures. Further information is available on the University’s Information Security website.
Where we store and use your data
We store and use your data on University premises in electronic form
Electronic data may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"), for example, when you register or provide feedback using a cloud based service provider that operates outside the EEA. Such providers act as Data Processors and you are advised to read the providers’ own privacy policies and data security policies before proceeding.
Such transfers will only take place if one of the following applies:
- the country receiving the data is considered by the EU to provide an adequate level of data protection;
- the organisation receiving the data is covered by an arrangement recognised by the EU as providing an adequate standard of data protection e.g. transfers to companies that are certified under the EU US Privacy Shield;
- the transfer is governed by approved contractual clauses;
- the transfer has your consent;
- the transfer is necessary for the performance of a contract with you or to take steps requested by you prior to entering into that contract; or
- the transfer is necessary for the performance of a contract with another person, which is in your interests.
Information on your rights in relation to your personal data
If you wish to raise any queries or concerns about our use of your data, please contact us at email@example.com or Data Protection, Clarendon Building, Broad Street, Oxford OX1 3BG
*The University’s legal title is the Chancellor, Masters and Scholars of the University of Oxford