Who is using your personal data?
The University of Oxford* is the “data controller" for the information that we collect when you use the public WiFi service. This means that we decide how to use it and are responsible for looking after it in accordance with the GDPR.
Access to your personal data within the University will be provided to those staff who need to view it as part of their work in connection with the operation of the public WiFi. It will also be shared with the third parties described in Section E.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We may update this policy at any time.
Where we refer in this policy to your ‘personal data’, we mean any recorded information that is about you and from which you can be identified. It does not include data where your identity has been removed (anonymous data).
Where we refer to the ‘processing’ of your personal data, we mean anything that we do with that information, including collection, use, storage, disclosure or retention.
Types of data we collect about you
We store the email address you entered when registering to use our public WiFi. We will automatically collect, store, and use the following categories of data when you access our public WiFi:
- technical information, for example, the type of device (and its unique device identifier) you use to access our site, the Internet protocol (IP) address used to connect your device to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system, mobile network information and platform.
How we use your data
We process your data to record your use of our public WiFi. We need to process your data for this purpose in pursuit of our legitimate interests relating to the use of our facilities for legal activities only, in particular to prevent criminal acts and to report criminal acts to the appropriate authorities.
We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.
Sharing your data with third parties
We share your data with the third parties who provide the public WiFi service on our behalf, WiFi Spark Ltd. WiFi Spark Ltd are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.
Where your data is shared with third parties, we will seek to share the minimum amount necessary.
Where we store or use your data
We store the data collected electronically. The data is stored on secure servers within the UK.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to the website and any transmission is at your own risk.
Third party websites
Please note that all websites you access via our public WiFi have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Retaining your data
We will only retain your data for six months.
Information on your rights in relation to your personal data are explained here (https://compliance.admin.ox.ac.uk/individual-rights).
Changes to this policy
*The University’s legal title is the Chancellor, Masters and Scholars of the University of Oxford.